Direct Purchase Procedure - Approved July 2024

Approval of the Categories and Whitelist Items Owner: Staff Members

The objective of the Whitelist within the Procedure is to manage it efficiently through a transparent system of review and approval, ensuring organizational integrity and adaptability.

Objective

Requestor



Requesting Department Line Manager Budget Holder/Department Head





Personnel involved

C&P GRC DPO







IM&T



IT systems used within the process

Oracle ERP

Procedure

Responsibility

Initiate and complete the Category Creation Form

Requestor

1

Department Line Manager, Budget Holder/Department Head, C&P, GRC

Review and endorse the Category Creation Form

2

Approve the Category Creation Form

DPO DPO

3 4

Approve the addition or deletion of any item in the Whitelist Create / delete the Category or Whitelist item in the Oracle ERP

IM&T

5

Direct Purchase Request Workflow Owner: Staff Members

To streamline the purchasing process, enabling the swift and efficient acquisition of necessary goods and services while ensuring transparency and fairness in accordance with approved Procedures and Whitelist.

Objective

Requestor



Requesting Department Line Manager Budget Holder/Department Head



Personnel involved



Finance Directorate



IT systems used within the process

Oracle ERP

Procedure

Responsibility

Initiate the Direct Purchase Request, ensuring alignment with organizational needs, approved Direct Purchase Procedures and Whitelist categories. Review and approve Direct Purchase Request for necessity according to the approved Direct Purchase Procedure together with the approved Whitelist.

Requestor

1

Department Line Manager

2

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