Direct Purchase Procedure - Approved July 2024

- Event registration app/webpage 5) SMS services with Infocom – based on usage, the account is top-up 6) Online payments for subscriptions such as Shutter Shock, a Twitter subscription of USD 1,000 on a monthly basis, and Twitter online campaigns 7) Online payments for global newspaper subscriptions 8) Online paid media 9) Miscellaneous expenses for exhibitions and events (flowers, hospitality, etc.) are capped at a maximum of 300 OMR per exhibition/event

C12 – Translation services

*C13 – Gifts and Giveaways

ADPO P & C

Governance Units

Threshold

Authority

Directors

DPI/DPO

Chiefs/

(OMR)

SM

M

P

GRC

Legal

* Approval of investment and operations-related gifts/giveaways up to OMR 1,000 Approval of gifts/giveaways greater than OMR 1,000 and less than xxx

A

C

R/I

≤ 1k

A

C

C

R/I

> 1k

* The provisions concerning gifts and giveaways are contingent upon the Board’s approval of the delegation of authority. These provisions will not be effective until such approval is obtained.

Note:- - DPO is authorized to approve gifts related to operations, whereas DPI holds the authority to approve gifts pertaining to investments. - HR farewell gifts are governed by the HR Policy. Note on the responsibilities of parties involved in the Direct Purchase Process: - This Procedure outlines the responsibilities of all parties involved, advocating for a strategic division of responsibilities that capitalizes on the expertise of each Directorate or Department. The Requester is entrusted with managing the procedural mechanics, while the Finance Directorate is responsible for overseeing payment processes. Both roles are critical in maintaining comprehensive audit trails, which are vital for the thorough review and validation of the Direct Purchase process's integrity. - Furthermore, the Contracts & Procurement (C&P) Department and the Governance, Risk, and Compliance (GRC) Directorate are instrumental in ensuring regulatory compliance and control. This structured allocation of duties not only enhances the efficiency and precision of the Direct Purchases process but also fortifies the overall governance framework, ensuring that each step of the process adheres to established standards and procedures.

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