Direct Purchase Procedure - Approved July 2024

The approved administrative and financial authorities are assigned by the Board of Directors. A procurement method that allows OIA Directorates/Departments to procure goods or services that are listed on the approved Whitelist, thereby exempting these specific transactions from the standard procedures of the Contracts and Procurement Department. This approach offers a streamlined alternative for acquiring pre-approved items, enabling faster procurement while ensuring full adherence to all OIA policies and procedures. The date on which the Direct Purchase Procedure shall become approved by OIA President. A procedural response activated when a department fails to adequately plan for necessary goods or services beyond the approved Whitelist, leading to an urgent need to initiate a direct purchase due to oversight or negligence. This protocol ensures that operational continuity is maintained while addressing accountability and preventing recurrence A formal offer submitted by external entities for the execution of work, provision of services, or supply of materials consistent with the approved Direct Purchase Procedure and Whitelist. The department initiating procurement or contract processes in line with these Direct Purchase Procedure. Employees of OIA, whether full-time, part-time, temporary or on a contractual basis. An individual, company, or organization that provides goods or services to another entity, typically as part of a supply chain.

Delegation of Authority

Direct Purchase Procedure

Effective Date

Misplan Protocol

Offer

Requesting Department

Staff Members

Supplier / Consultant

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