OIA Travel Procedure - Final Approved 2024

Review the submitted claim and all supporting documents for completeness and accuracy. Verify that the expenses align with organizational policies and budget allowances, then forward the claim for final approval. Forward the claim to the Finance Directorate for additional approval and payment. Process the reimbursement payments according to the terms set in OIA’s financial policies. Send a notification to the claimant and their department, confirming the details of the transaction and the completion of the reimbursement. the reimbursement process is appropriately filed for future reference and audit purposes. Ensure all documentation associated with

Initial Review by Line Manager

Line Manager

Employee Welfare Manager

Verification

by

Welfare

Manager

Final

Approval

and

HR Directorate

Reimbursement

Finance Directorate Finance Directorate Requester/ Finance Directorate

Reimbursement and Processing

Approval

Reimbursement and Processing

Approval

Record Keeping

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