OIA Travel Procedure - Final Approved 2024

c) Training: A travel request for attending workshops, courses, or any form of training aimed at improving the Staff member's skills or knowledge, aligned with OIA’s development objectives. d) New Joiner: In the context of OIA, a new joiner typically does not initiate a travel request until completing their onboarding and receiving authorization to undertake official tasks. e) Annual Leave (End of Service or Regular Annual Leave): A request submitted by a Staff member for annual leave, which may include a travel ticket as part of their benefit package. This request shall apply to regular annual leave or be part of an end-of-service arrangement. f) Business Delegation: • Conference (Less than 30 days from the event): Conference (Less than 30 Days Before the Event): Travel requested to attend a conference scheduled within the next 30 days, requiring expedited approval and arrangements. • Conference (More than 30 Days Before the Event): Travel requested to attend a conference scheduled over 30 days in advance, allowing for standard approval and planning timelines. Travel Request Approval Procedures: General Provisions a) Approval Sequence: The approval sequence shall follow the structured hierarchy outlined in Annexure A for each type of travel request. b) Approver Responsibilities: Approvers are required to verify the compliance of each request with OIA policies and the budgetary constraints before advancing it to the next approval stage. c) Distribution of Approved Requests: It is the duty of the Employee Welfare Manager to distribute all approved travel requests to the Welfare Travel Team for further processing. d) Upon distribution of requests by the Employee Welfare Manager, the following procedures are mandated to ensure that both ticket and hotel arrangements are managed in a structured, transparent, and compliant manner, thereby maximizing efficiency and value in travel arrangements for OIA: Tickets: I. Ticket Option Communication : The Welfare Travel Team shall provide the Requester with a list of available airline ticket options, including detailed flight schedules, dates, and timings. The Welfare Travel Team shall proactively inform the Requester that priority shall be given to Oman Air if its fare is within a 10% variance above the market rate. This prioritization aligns with the OIA HR-approved Policy. II. Ticket Compliance Check: The Welfare Travel Team shall review the Requester ’s selected ticket option to ensure compliance with OIA's HR-Approved Policy. The Welfare Travel Team shall be available to offer guidance and assistance, if necessary, in selecting the most appropriate and policy-compliant ticket option. III. The Welfare Travel Team shall obtain a quotation on the selected option from OIA’s Travel Agent and compare it with rates available through IATA-certified systems to ensure OIA secures the most competitive pricing.

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