OIA Travel Procedure - Final Approved 2024

IV. Oman Air shall be given priority for booking if its fare is within 10% above the market rate. In the event that the fare exceeds this 10% variance, the Welfare Travel Team shall award the booking to the airline offering the lowest available fare, with due consideration for Staff member convenience. V. If Oman Air’s fare is within the 10% variance but pre sents suitability concerns (e.g., unfavorable flight timings), the Staff member shall provide a clear justification. The Employee Welfare Manager shall rigorously evaluate the validity of the justification before approving or rejecting the request, ensuring alignment with policy and operational requirements. VI. Final Ticket Approval and Issuance : Following the agreement on ticket options and pricing, the Welfare Travel Team shall submit these details to the Employee Welfare Manager for final approval. Tickets shall be issued subsequent to this approval. VII. Travel Agent Coordination: The Welfare Travel Team shall notify the the selected agent about the finalized travel arrangements. VIII. For domestic flights in the destination country, priority shall be given to the OIA Travel Agent to secure a booking, provided that the domestic flight timings align with the Staff member’s original return flight. If the OIA Travel Agent is unable to secure a suitable domestic flight or if the timing conflicts with the return flight — potentially affecting the flight date, time, or both — the Welfare Travel Team may seek alternative options from other OIA-registered agents, with priority given to coordinating with the agent managing the Staff membe r’s initial flight booking . IX. Exception for OIA Senior Officials' Travel Arrangements: Senior officials at OIA, including the President and Debuty Presidents, are exempt from the the airline selction process through Employee Welfare Department, allowing them greater flexibility in selecting airlines and fares at their discretion. They are not bound by the requirement to prioritize a single airline. Travel expenses shall be managed directly through their respective offices using the Direct Purchase Procedure,. These offices bear the responsibility for ensuring full compliance with Direct Purchase guidelines and maintaining appropriate documentation. X. Factors to consider: • All non-executive OIA Staff members shall be eligible for economy class air tickets for official business travel when the flight duration is less than seven (7) hours. • For flights with a duration of seven (7) hours or more, all OIA Staff members, regardless of designation or grade, shall be eligible for business class air tickets for official business travel. • Staff members accompanying Executive Management on the same business trip or official duty are entitled to travel in business class, regardless of flight duration, provided they are on the same flight and their travel purpose is not related to training or annual leave. • OIA shall provide appropriate transportation for Staff members on domestic travel. This includes airport pick-up and drop-off services between the airport and designated accommodations or meeting/event locations, as well as any additional transportation necessary to support the purpose of the trip. Staff members requiring

9