Direct Purchase Procedure - Approved July 2024

Annexure A

Threshold

ADPO P &

ADPO F &

Authority

Directors

Governance Units

Chiefs/

(OMR)

DPO

SM

M

A

P

C

GRC

Legal

Approval of Ad Hoc Payments less than or equal to OMR 1,000

A

C

R/I

≤1k

Approval of Ad Hoc Payments greater than OMR 1,000 up to OMR 10,000 Approval of Ad Hoc Payments greater than OMR 10,000 up to OMR 100,000 Approval of Ad Hoc Payments greater than OMR 100,000 up to OMR 200,000

A

C

R/I

> 1k ≤ 10k

A

C

C

R/I

> 10k ≤ 100k

A

C

C

R/I

> 100k ≤ 200k

Note: The eligibility criteria for Ad hoc Purchases apply solely to Non-Whitelist Items combined with either urgency or impact or emergency conditions, as detailed below. Ad hoc items do not apply under the Misplan Protocol. 1. Non-Whitelist Items: The item or service requested must not be part of the pre-approved Whitelist of goods and services. This ensures that ad-hoc payments are reserved for truly exceptional needs. 2. Urgency and Impact - Business Impact: The request must be essential for the continuation of business operations and is likely to cause significant disruption if not addressed promptly. - Reputational Damage: The need should be critical enough that failure to address it promptly could damage the organization's reputation. 3. Emergency: may be executed in cases that are considered emergencies and may if not carried out lead to the potential risk to life, safety or the environment and are defined as follows: - Cases that pose an immediate danger to life and safety in situations that constitute, but are not limited to, natural disasters, workplace accidents or any medical condition. - Cases that pose a health risk related to any of the aforementioned cases, leading to immediate, long-term or permanent health risks if not addressed immediately. - Cases that threaten the natural environment, including plants and animals, which may cause considerable immediate or long-term damage if not immediately addressed. - Cases that lead to a danger resulting from service discontinuity or wide-ranging disruption if not dealt with immediately. - Cases that lead to unplanned and unforeseen business disruptions. 4. Timeframe: Following the fulfillment of the above criteria, the time frame for processing the request and completing the procurement must be within 30 days from the identification of the need.

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