Direct Purchase Procedure - Approved July 2024

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Compliance with this Procedure Adherence to this Procedure is mandatory for all relevant stakeholders within OIA.

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Confidentiality and Conflict of Interest In accordance with Article 3.0 of OIA Procurement and Tendering Policy.

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Approval of the Category and Whitelist Items a. Adding or removing any category of items or specific items from the Whitelist necessitates approval from the DPO. b. The Requestor shall initiate and complete the Category Creation Form, providing the following mandatory information: c. "Category and sub-category name" d. "Applicable departments that will be using this Category" e. "Approval workflow based on Category and sub-category" f. The Requesting Department Chief / Director shall review and endorse the category creation form. g. The C&P Department shall review the category creation form to verify adherence to the Procurement and Tendering Policy. h. GRC shall review adherence to regulations and controls. Direct Purchases Workflow In applying the provisions of this Procedure, identical supplies and works or services shall not be split. The direct purchase workflow involves the following steps: 5.1 Financial Threshold (Ad Hoc Purchases within an approved budget) a. Director/Chief Approval: purchases not exceeding OMR 1,000. b. ADPO – F&A approval: purchase exceeding OMR 1,000 and up to OMR 10,000. c. DPO approval: purchases exceeding OMR 10,000 but up to OMR 100,000. d. President approval: purchases exceeding OMR 100,000 and up to OMR 200,000. e. Further details are in Annexure A. 5.2 Types of Direct Purchase Requests: a. Single Sourcing: This section applies solely to the items included in the whitelist. (i) Voluntary single sourcing: Applicable to technical and advisory work or services necessitating specific technical expertise, or in scenarios where competitive sourcing could disrupt the activity, leading to significantly higher losses than would be incurred through single sourcing.

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