Direct Purchase Procedure - Approved July 2024

(ii) Involuntary single sourcing: The acquisition of goods and services that are exclusively manufactured, imported, or provided by a single Supplier / Consultant. These items must be sourced directly from the production site or are available solely through a unique distributor or provider, whether in Oman, the GCC, or internationally. b. Competitive Sourcing This applies exclusively to items C07 and C08 (investment and finance related purchases) listed on the Whitelist. 5.3 Approval process a. Initiation and form completion: (i) Requestor: Responsible for initiating the Direct Purchase request, ensuring that requests align with organizational needs, approved the Direct Purchase Procedure along with the approved Whitelist categories, and completing the request form in the Oracle system. (ii) For event management/catering, the Requesting Department should complete the Event Request Form and the Facility Team shall process the request. b. Review and approval (i) Requesting Department's Line Manager reviews and approves Direct Purchase Request forms for necessity and budget alignment. (ii) Budget Holder/Department Head approves all Direct Purchase Request Forms, overseeing budget compliance. c. Evaluation - Direct Purchase Evaluation Form (DPEF): (i) A technical and commercial evaluation of all received bids must be conducted for all competitive sourcing activities and the Direct Purchase Evaluation Form (DPEF) provided in Annexure B should be filled out. For amounts less than or equal to OMR 1,000, DPEF is not required. (ii) All Direct Purchase Evaluation Forms (DPEF) must be approved by the Requesting Department's Line Manager and the Budget Holder/Department Head before any financial commitments are made. d. Negotiations: Negotiations are essential in the Direct Purchase process to secure better value and favourable terms and the Line Manager and Budget Holder/ Department Head to be part of these negotiations. Furthermore, it is imperative that the outcomes of these negotiations are documented and preserved as part of the official records. e. Award and notification: (i) Where applicable, the selected Supplier / Consultant must be formally informed of their selection through an email confirming the acceptance of their proposal. (ii) If the Supplier / Consultant is not listed in the system, the Requestor must inform the C&P Department to register the Supplier / Consultant.

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